Center for Digital Scholarship

Supporting KU Faculty in Participating in the faculty's Open Access Policy:

The KU Faculty Open Access Policy (recently revised and passed the faculty senate on February 11, 2010) is a mechanism that asserts the rights of KU faculty to provide broad, free access to their journal publications to colleagues around the world. This level of access and visibility will offer considerable improvement in the accessibility and citation of KU's published scholarship. Download statistics allow authors to see the regions of the world where downloads of his or her paper is happening.

Under the policy, KU faculty can exercise these rights by retaining enough copyrights and once rights are retained provide KU with the necessary bibliographic information and a copy of the publication. KU then provides efficient and effective access to these publications by means of KU ScholarWorks.

The Center for Digital Services staff offer full-service deposit of your work in KU ScholarWorks. First you need to secure rights to share your work and simply email us the paper.  Basic steps are listed below.  Help is as close as an email away.

Getting Started

Step 1

Once a paper is accepted for publication, attempt to retain enough copyrights to share openly a copy of the article. This can be done a couple of ways:

• by adding a brief statement to the publication agreement securing additional rights to share;
• by adding an addendum to the publication agreement. Two possible versions are available on the Open Access website, http://openaccess.ku.edu.   Brief instructions for addendum use are available;
• understanding clearly what the publisher agreement says as is (Ada Emmett can help with this);
• checking the Sherpa/RoMEO site to find what publishers' general policies are.

Step 2

• If you retain copyrights or are granted them, send Ada Emmett a copy of your paper and citation-via email and any special conditions surrounding it.

Step 3

If you can't secure the copyrights (either you are too busy to try, or the publisher says no) you can still send Ada the citation and abstract of the paper and that information can be added to KU ScholarWorks. A link to the publisher version can be provided. This can still provide another mechanism for faculty papers to be found and referenced-if they prefer.

More...

For a more detailed description of step-by-step process to retain rights and submit papers to KU for inclusion see the "Getting Started" document.  For a step-by-step guide to the process of adding your work to KU ScholarWorks, see the "Depositing Your Work in KU ScholarWorks" document.